Worksheet to be completed:

Producing Articles and Newsletters using DTP packages such as Microsoft Publisher

Some of the key terms used when producing articles and newsletters using DTP packages are described in the file below:

The annotated article below shows how the features are put into practice in an article produced via DTP:

What is the difference between WP and DTP?

Word Processing and Desktop Publishing are in some ways similar, and it may not be obvious which you should use to produce a document. The similarities are:
  • Both deal with text, which can be formatted (font, size, colour, bold, italic, etc.)
  • Both can contain pictures and tables
  • Microsoft Word and Publisher have similar features, such as Clip Art, WordArt, colour schemes and text styles

The main difference is that Desktop Publisher documents are easier to lay out, so are better for things like newsletters where the layout is important, and the text may be in more than one places.When you start a new Word Processor document, you see a blank page onto which you can type text. When you start a new Publisher document, you see a blank page and must add a text frame, into which you can type text. You can also have picture frames, Clip Art frames, WordArt frames, tables and various drawing objects.

Run Microsoft Publisher and add some frames of various sorts. You may notice that they work in a similar way to MS Word objects (but with some differences). In fact, you can probably use Word as a Desktop Publisher, and you can even add text frames to the documents, but it is not very easy.

While you can achieve desktop publishing using something as simple as a word processor, the applications used by technical writers are often more sophisticated and expensive than those used for common office applications. Because technical documents are often longer and more graphically complex than general business or personal documents, they require programs that are designed to handle these tasks.

To better understand the differences between Microsoft Word and Microsoft Publisher, click on the link below:

Functions of Word Processors and DTP software

The six main functions of a word processor are: Entering text, Editing text, Formatting the document, processing the document, saving the document to disk and printing the document. When formatting a word document, there are many tools, which allow for the editing of the data that is being entered. There are many tools in a Word Processor that allow for the input of text. Such as: spelling and grammar checkers, the copy and paste function,

These change the look of the text, making it bold, underlined and italics, the positioning of the text on the page also known as the justification or the alignment can be changed with the use of margins. You can also enter a header and footer on the top and bottom of pages, respectively. A style Sheet is a way to apply a set of parameters, which can be an applied format to a piece of text throughout one word document. IF changes are made to this style sheet, then they are made to the whole document. This is almost like a template.

Use of Voice Recognition Software with WP and DTP

Voice recognition software or, as it is otherwise referred to, speech recognition software converts spoken words to machine-readable input. A voice recognition program replaces what would normally be keystroke entries with voice input using a binary code to recognise the characters in the words from the voice input.

Voice recognition is used in several applications for example voice dialing for telephones or appliance control e.g. switching lights on and off. It may also be used to enter data in spreadsheets, databases, word processors or desktop publishing applications.

Voice recognition is regarded as a more efficient way for data input, as well as assisting people with disabilities communicate. Many voice recognition software companies now claim that voice input will save one third of the time typing normally takes. You barely have to lift a finger to create letters, reports and email--anything that you would normally type; plus navigate directly to any clickable object on your computer screen just by using your voice.Written information no longer has to be transcribed by hand with direct input via speech. The biggest limitation to speech recognition automating transcription, however, is seen as the software. The nature of narrative dictation is highly interpretive and often requires judgment that may be provided by a real human but not yet by an automated system. Another limitation has been the extensive amount of time required by the user and/or system provider to train the software.

People with disabilities are another part of the population that benefit from using speech recognition programs. It is especially useful for people who have difficulty with or are unable to use their hands, from mild repetitive stress injuries to involved disabilities that require alternative input for support with accessing the computer. In fact, people who used the keyboard a lot and developed repetitive strain disorder (RSI) became an urgent early market for speech recognition. Deaf people can use voice recognition software to have voice calls transcribed in text.

The hardware and software needed for a WP and DTP system.

Word processing

Computer: Needed to run the word processing software.
Monitor/screen: To graphically represent the text entered to allow for easy formatting, editing and manipulation.
Keyboard/other input devices: To input characters and other commands, which is used by the computer and program to generate an output
Printer: Used to produce a hard copy of digitized characters and other words entered.

Operating System: Software which allows you to run other software applications.
Word processing software: Allows you to process words into a digitized form.

Microsoft Word:
Microsoft Word is developed by Microsoft and distributed with the Microsoft Office package, commonly available with the Windows operating system. It is an entry level word processor allowing the user the basic functions of a word processor, also offering the ability to insert pictures, graphics and objects alongside the text. Editing features, such as specific page layout options, Microsoft Word also offers whose looking to publish official documents shortcuts to conventional referencing and citation functions. Microsoft Word also offers specific review and editing functions which make drafting and editing by multiple users efficient and easily accomplished.

Other applications include Word Perfect, Open Office and Pages (for mac)

Desktop Publishing

Computer: Needed to run the Desktop Publishing software.
Monitor/screen: To graphically represent the text entered to allow for easy formatting, editing and manipulation.
Keyboard/other input devices: To input characters and other commands, which is used by the computer and program to generate an output
Printer: Used to produce a hard copy of digitized characters and other words entered.

Operating System: Software which allows you to run other software applications.
Desktop Publisher: Software which

Microsoft Publisher:
The Microsoft Publisher is used as part of the Microsoft Office package, and it uses the familiar office layout and interface which means people who use other Microsoft

Other applications include Adobe indesign and Qwark Express:

"Intellectual Property"

Intellectual property the value of intellectual and artistic work from the creativity, research, ideas, skills, labor, and other non material efforts and attributes provided by the creator. It is a term used to describe something which has a higher value than merely the physical components it is made from. i.e. a music cd is far more valuable than simply swo plastic disks, a thin layer of metal and a label. It is the inspiration of the artist, the hours of songwriting and lyrical creation. as well as the hours in the recording studio.

"Freedom of the Press"

Freedom of the Press is a guarantee by the government that printed press has the right to publish material on any desired subject. The laws described in the first Amendment specifically address the printed press, as radio and TV had not yet been invented. After their invention, the government had to ‘side-step’ around the laws in the first Amendment in order to prevent unacceptable material being broadcast on the radio or TV. Since the first law was made, it has been altered in order to account for the rapidly changing press mediums. With the arrival of the internet, new restrictions had to be applied to some content, especially pornography. The government also censors TV commercials, completely preventing ads for smoking to be broadcast and restricting sexually explicit ads to a late time-slot.
These restrictions are aimed at protecting minors from viewing unacceptable or explicit material before they are of proper age. While the government has very little control over what is published in the newspaper, books, or magazines, (printed press), restrictions on non-printed press are becoming more substantial.

Freedom of Speech laws are also different depending on the country. In Australia and the US, the laws and restrictions described above are correct. However, countries like Burma, North Korea, China, Vietnam and Nepal have far stricter rules on the Freedom of Press. In these countries, media supporting government non-conformist ideas is harshly dealt with. On the other hand, currently Finland and Iceland are the countries which have the least restrictions on the freedom of press.

Desktop publishing creates numerous issues with Free Speech and Freedom of the Press. The file below outlines our class debate activity, which discusses the key issues involved:

Some background information compiled by the class:

Mind Map of Debate

Voice Recognition Software - Improving Accessibility and Ease of Word Processing

The vast improvements in voice recognition software technology, also known as speech recognition software, has made word processing available to people with disabilities who are prevented from typing. Arguably, the advantages of voice recognition software can be viewed as an alternative to typing by the mainstream population. With an accuracy rate of about 95%, voice recognition software is becoming increasingly popular.

Here is the completed notes on voice recognition software compiled by the class: